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Systems and Compliance Coordinator

Pittsfield, MA 01201

Posted: 07/22/24 Job Category: Office, Clerical & Administrative Job Number: 8409 Pay Rate: 46,000

Job Description

We're assisting a Pittsfield non-profit in the search for a Systems and Compliance Coordinator to support and maintain their system. This is a key role, which ensures the organizations compliance with contractual obligations and quality metrics. The Systems and Compliance Coordinator works closely with the Finance and Business Office Manager as well as supporting the internal operations by maintaining and training staff in IT, phone and database systems. 

Job Functions Include: 
  • Data entry, billing and collection of receivables (Medical reimbursement experience a big help) 
  • Verifying eligibility for consumers and ensuring accuracy in reporting of services received
  • Serve as Contract Manager of Independent Living contracts, support development and upkeep of systems and processes that ensure compliance with contractual obligations and data integrity
  • Data entry in QuickBooks for maintenance and processing of consumer funds 
  • Maintaining of inter-office phone system including auto attendant, online portal, user set up and troubleshooting
  • On-going maintenance of agency computer system including identification of needs and coordination with IT and communication providers
  • Work collaboratively with Finance and Business Office Manager and Executive Director to maintain internal systems, comply with agency Accounting Policies and Procedures including segregation of duties, and develop processes to maintain compliance with contractual obligations.
  • Support staff training and onboarding for internal systems, including phones, computers, laptops, EHR and other databases.
  • Support for payroll process including compiling initial report and timesheet verification
  • Performs other duties as assigned by the Finance and Business Office Manager or Executive Director
Qualifications: An Associate’s degree in a related field and/or two years experience performing medical billing, accounting, and IT functions. Experience in Microsoft products, including excel and Sharepoint, and ability to learn and navigate multiple systems. The successful candidate will also have experience in and enjoy teaching and supporting others in learning systems.

Meet Your Recruiter

Liz Goclowski
Staffing Manager

Since being with MOLARI, I have been encouraged and given opportunities to grow in many ways, starting in Reception and moving into the role of Recruiter, I’ve always been given opportunities to develop new skills and join groups focused on building leadership skills, both personally and within the community. Working for a company that has such strong values and ties to its community helps me be involved and engaged with what people want and need in our area. This level of involvement really helps me connect with our applicant community and our clients. It allows me to help build a bridge between our employers and candidates.

Liz recruits and screens applicants; once hired, she orients new employees. Liz works closely with Employment Services team members to place the right MOLARI employees with clients throughout the Berkshires.

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About Pittsfield, MA

Ready to take your career to new heights? Explore job opportunities in the vibrant area around Pittsfield, Massachusetts, where opportunities for growth and success abound. Nestled in the heart of the Berkshires, Pittsfield offers a perfect blend of natural beauty, cultural richness, and artistic flair. From the stunning landscapes of Jiminy Peak and Mount Greylock to the renowned Tanglewood Music Center and the lively Colonial Theatre, the region is a hub of creativity and innovation. Indulge in delicious farm-to-table cuisine at local eateries, explore the array of art galleries, catch a show at the Barrington Stage Company, or unwind in the scenic trails of Kennedy Park. Don't miss out on joining this thriving community and unlocking a world of career possibilities!