job board
Find the job that is right for you.
Find Your Opportunity
Business Office Manager
Job Description
Key Responsibilities
Office Operations & Administration
- Supervise and support reception and business office staff (2–5 employees).- Collaborate with program directors to implement consistent operational procedures across departments.
- Oversee all ordering, inventory, and building maintenance needs.
- Support HR functions including onboarding/offboarding, tax and benefit processing, personnel file maintenance, and occasional mediations.
- Maintain administrative compliance and ensure smooth day-to-day workflows.
Finance & Budget Management
- Manage financial systems in QuickBooks including accounts payable, reconciliations, petty cash, and monthly contract billings.- Prepare and analyze financial reports and budgets in partnership with the Executive Director.
- Submit and review billing via the Commonwealth’s EIM/ESM system; ensure adherence to contract and billing regulations.
- Coordinate with external accountants on monthly billing and administrative rate review.
- Process payroll through PayChex, including reimbursements, mileage, and benefits management.
Technology & IT Coordination
- Serve as in-house IT support, coordinating with external IT providers and troubleshooting issues for staff.- Train and assist staff in using internal systems and technologies.
- Preference for candidates with working knowledge of: SharePoint, QuickBooks, Excel, Word, and Adobe.
Qualifications
- Bachelor’s degree in Business, Finance, Management, or related field.- 2+ years in office or finance management, preferably in a nonprofit environment.
- Strong knowledge of QuickBooks, PayChex, and Microsoft Office Suite.
- Familiarity with contract billing systems (EIM/ESM) and nonprofit fiscal regulations a plus.
- Excellent leadership, organizational, and interpersonal skills.
- Commitment to the organization's mission of serving individuals with disabilities.
Â
Meet Your Recruiter
Liz Goclowski
Staffing Manager
Since being with MOLARI, I have been encouraged and given opportunities to grow in many ways, starting in Reception and moving into the role of Recruiter, I’ve always been given opportunities to develop new skills and join groups focused on building leadership skills, both personally and within the community. Working for a company that has such strong values and ties to its community helps me be involved and engaged with what people want and need in our area. This level of involvement really helps me connect with our applicant community and our clients. It allows me to help build a bridge between our employers and candidates.
Liz recruits and screens applicants; once hired, she orients new employees. Liz works closely with Employment Services team members to place the right MOLARI employees with clients throughout the Berkshires.