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Accounts Payable Clerk

Pittsfield, MA 01201

Posted: 11/13/24 Job Category: Accounting and Finance Job Number: 8520 Pay Rate: 45,000

Job Description

Berkshire based housing authority seeks an Accounts Payable Clerk to perform daily Accounts Payable functions for the agency itself as well as its managed properties. Salary to $45K.

Essential Responsibilities:

  • Process a high volume of vendor invoices daily, ensuring that they are coded to correct property/entity in Resman accounting system.
  • Coordinate invoice coding and approval deadlines with Accounting, Real Estate Development, Housing Resources, and Property Management staff.
  • Process vendor payments/disbursements weekly and by the assigned deadline. Process one- off check requests as needed.
  • Process recurring payables and disbursements to team members and vendors
  • Maintain vendor files including W-9’s for new vendors and insurance information.
  • Communicate with vendors to resolve any issues or address payment inquiries.
  • Distribute fuel cards to Site staff, collect receipts, and cross-reference charges with the correct receipts.
  • Reconcile monthly credit card statements, collect receipts, code charges to specific accounts and property for payment based on the receipt records.
  • Print and submit annual 1099’s and associated 1096s for Agency and its managed properties.
  • Understand the monthly AP closing process and impact on the financials. Ensuring timely and complete closing process
 
Required Skills or Abilities:
  • Exceptional organizational skills including multi-tasking, prioritization, and meeting high priority deadlines.

  • High attention to detail and accuracy.

  • Ability to perform duties with limited supervision.

  • Strong Customer Service skills.

  • Excellent verbal and written communication skills.

  • Proficiency in Microsoft Office

     

Meet Your Recruiter

Liz Goclowski
Staffing Manager

Since being with MOLARI, I have been encouraged and given opportunities to grow in many ways, starting in Reception and moving into the role of Recruiter, I’ve always been given opportunities to develop new skills and join groups focused on building leadership skills, both personally and within the community. Working for a company that has such strong values and ties to its community helps me be involved and engaged with what people want and need in our area. This level of involvement really helps me connect with our applicant community and our clients. It allows me to help build a bridge between our employers and candidates.

Liz recruits and screens applicants; once hired, she orients new employees. Liz works closely with Employment Services team members to place the right MOLARI employees with clients throughout the Berkshires.

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About Pittsfield, MA

Ready to take your career to new heights? Explore job opportunities in the vibrant area around Pittsfield, Massachusetts, where opportunities for growth and success abound. Nestled in the heart of the Berkshires, Pittsfield offers a perfect blend of natural beauty, cultural richness, and artistic flair. From the stunning landscapes of Jiminy Peak and Mount Greylock to the renowned Tanglewood Music Center and the lively Colonial Theatre, the region is a hub of creativity and innovation. Indulge in delicious farm-to-table cuisine at local eateries, explore the array of art galleries, catch a show at the Barrington Stage Company, or unwind in the scenic trails of Kennedy Park. Don't miss out on joining this thriving community and unlocking a world of career possibilities!