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Accounts Payable Specialist
Job Description
- Invoice Processing: Review, code, and process invoices for payment, ensuring accuracy and compliance with company policies.
- Payment Processing: Prepare and process payments via checks, ACH, and other payment methods as required, ensuring timely payments to vendors.
- Vendor Communication: Respond to vendor inquiries regarding payment status, resolve discrepancies, and maintain positive vendor relationships.
- Account Reconciliation: Reconcile AP aging reports with accounting records and ensure timely resolution of any discrepancies.
- Expense Reporting: Prepare regular expense reports for review by the Accounting Manager and company leadership.
- Data Entry & Filing: Ensure accurate data entry into QuickBooks, Google Sheets, and Excel, and maintain organized electronic filing systems for AP records.
- General Administrative Support: Provide ad hoc support to the Accounting team as needed, including assisting with month-end close and preparing reports.
- Compliance & Documentation: Maintain up-to-date vendor records and ensure that proper documentation is in place for audit purposes.
- Experience: Minimum of 2-3 years of experience in Accounts Payable, with a solid understanding of AP processes and best practices.
- Software Proficiency: Strong working knowledge of QuickBooks, Excel, and Google Sheets. Ability to analyze data and generate reports in Excel.
- Detail-Oriented: Exceptional attention to detail with the ability to manage multiple tasks and meet deadlines.
- Self-Starter: Ability to work independently with minimal supervision, demonstrating initiative and reliability.
- Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal teams.
- Organizational Skills: Ability to prioritize tasks, handle multiple responsibilities, and stay organized in a fast-paced environment.
- Work Ethic: A proactive attitude and willingness to take on new challenges in a growing company.
Meet Your Recruiter
Nicole Lewis
Senior Staffing Manager
Like many of the applicants I work with on a daily basis, I came to MOLARI looking for the same answers. I was fortunate enough to be given an opportunity to work as a temp in the office. I was encouraged to ask questions, given freedom to develop my own ideas and had the opportunity to learn new skills. My temporary assignment turned into a permanent position, with more opportunity for growth. I feel like my story with MOLARI is the perfect example of how EVERYONE who comes through its doors is valued. I truly understand the importance of helping people find their way and figuring out what they’re good at. Being given opportunities to grow throughout my time here has made me passionate about doing the same for members in our community. MOLARI took a chance on me and I love being able to pay it forward.
Nicole helps connect the unique and talented candidates coming to MOLARI with businesses in Berkshire County. She has learned how to get to the heart of what a company needs in an employee and helps applicants find strengths they didn’t even know that they had.