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Pittsfield, MA 01201

Posted: 03/23/2023 Job Category: Administrative Job Number: 345575 Pay Rate: 20.00 - 22.00 / HR

Job Description

We're seeking a Purchasing Representative for a Pittsfield client. This is a Temp to Hire opportunity and could even be a Direct Hire for a candidate who possesses all the desired skills and experience. The Purchasing Representative is an integral part of the organization and works with most departments throughout the company. Excellent hours-Monday through Friday,  7:00am-3:30pm. 

  • Review and place all orders verbally, electronically, or via fax for all raw and finished materials, supplies and outside services.
  • Process purchase orders
  • Coordinate with Production to ensure required dates are accurate
  • Make delivery and pick up arrangements
  • Ensure that accounts payable receives all purchase orders, invoices and packing slips in a timely manner
  • Work with accounts payable on discrepancies between purchase orders and invoices
  • Supplier management including requesting vendor quotes and prospective lead times for deliveries
  • Research stock discrepancies
  • Establish, build and maintain effective relationships with all key suppliers
  • Review and resolve any discrepancy with supplier invoices, grievances, claims, conflicts, product non-conformance or quality issues
  • Evaluate all Purchase Orders to ensure accuracy in quantities, material, & shipping
  • Communicate all pertinent issues that concerns suppliers to Purchasing Manager
  • Negotiate pricing to identify and realize savings without impacting production

  • Respond to incoming vendor phone calls
  • Provide follow up with vendors to ensure timely delivery of goods
  • Maintain active vendor records
  • Maintain Bill of Materials on all company products
  • Exercise discretion and individual judgement with respect to Company matters
  • Adhere to and carry out existing work practices, procedures and policies
  • Maintain confidentiality and observe data protection and associated guidelines where appropriate
  • Understand and comply with safety and environmental policies
  • Other duties as assigned

  • Working knowledge of Sage Pro or enterprise inventory software
  • Working knowledge of Microsoft Office
  • Excellent communication skills
  • Experience with purchasing procedures
  • Negotiation skills
  • Contracts experience
  • Computer literate
  • Excellent listening skills
  • Ability to work independently
  • Meet deadlines
  • Ability to perform mathematical calculations (add, subtract, divide and multiply)
  • Ability to communicate via email and telephone
  • Attention to detail


Job Requirements

  • Minimum of 2 years’ experience
  • 2 years’ of ERP/MRP System experience required
  • High school diploma or GED equivalent


  • Must be able to pass physical exam
  • Ability to lift a maximum of 70 lbs.
  • Extended periods of sitting
  • Good Vision with or without corrective lenses
  • Good hearing

Meet Your Recruiter

Liz Goclowski
Staffing Manager

Since being with MOLARI, I have been encouraged and given opportunities to grow in many ways, starting in Reception and moving into the role of Recruiter, I’ve always been given opportunities to develop new skills and join groups focused on building leadership skills, both personally and within the community. Working for a company that has such strong values and ties to its community helps me be involved and engaged with what people want and need in our area. This level of involvement really helps me connect with our applicant community and our clients. It allows me to help build a bridge between our employers and candidates.

Liz recruits and screens applicants; once hired, she orients new employees. Liz works closely with Employment Services team members to place the right MOLARI employees with clients throughout the Berkshires.

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